Beginner guide

How Eaden HMS works

A complete walkthrough of daily hospital operations — from patient registration to billing — with demo examples so new staff can learn the software safely.

Sign in to practice See the process
8Core steps
DemoSample patient flow
LiveLinks into modules
Demo scenario

Meet sample patient: Priya Sharma

Use this imaginary case to understand every screen. After you seed demo data (optional), you can search UHID DEMO-0001 inside the system.

UHID
DEMO-0001
Mobile
9876500001
Visit type
OPD → IPD (General Ward)
Doctor
Consulting + Duty/RMO (Emergency)
Tests
CBC Lab + Chest X-Ray
Outcome
Bill paid → Discharge
Complete process

Daily hospital workflow

Follow these steps in order. Each card shows what to click and what demo data looks like.

  1. 1

    Register / find patient

    Create a new UHID or search by name / mobile. Capture phone, gender, address, source, and optional Duty Doctor (RMO).

    Demo Name: Priya Sharma · Mobile: 9876500001 · Category: General · Source: Walk-in
  2. 2

    Book appointment (optional)

    Schedule a consulting doctor and time slot. Useful for planned OPD visits.

    Demo Department: Medicine · Doctor: Consultant · Slot: Today 10:00 AM
  3. 3

    Create OPD visit

    Select patient, department, consulting doctor, and optional Duty Doctor (RMO). Consultation fee is billed automatically when configured.

    Demo Symptoms: Fever, cough · Type: General · Duty Doctor: RMO Day Duty
  4. 4

    IPD admission & bed

    Admit patient, choose attending doctor + duty doctor, assign a vacant bed. Check Bed Occupancy board (green = vacant, red = occupied).

    Demo Ward: General Ward · Bed: any vacant · Payment: Cash
  5. 5

    Order lab / radiology

    Order investigations against the patient. Results later appear under pending results / lab modules.

    Demo Lab: CBC · Radiology: Chest X-Ray
  6. 6

    Pharmacy sale (if needed)

    Issue medicines linked to the patient. Stock deducts from pharmacy inventory.

    Demo Paracetamol 500mg × 10 · ORS × 2
  7. 7

    Create / edit bill

    Add charges by searching charge master (X-ray, bed, doctor visit, etc.). Collect payment (Cash / UPI / Card). Edit unpaid invoices if needed.

    Demo Search charge typeahead → Bed charge + Doctor visit + X-Ray → Pay cash
  8. 8

    Discharge & reports

    After bill settlement, discharge the patient (bed becomes vacant). Use Reports / Dashboard for daily counts and occupancy.

    Demo Discharge Priya → Bed returns to Vacant (green) on occupancy board
Where to click

Module map for beginners

Clinical

  • Patients — registration & UHID
  • Appointments — doctor slots
  • OPD — outpatient visits
  • IPD — admission / discharge
  • Emergency — casualty / walk-ins

Diagnostics & pharmacy

  • Lab — pathology orders
  • Radiology — X-ray / imaging
  • Pharmacy — medicine sales

Beds & billing

  • Ward & Bed — master setup
  • Bed Occupancy — live vacant/occupied
  • Billing — invoices & payments
  • Dashboard — today overview

Duty doctor (RMO)

  • Type: Duty Doctor (RMO / On-call)
  • Department: Emergency
  • Qualification: BMS
  • Specialization: Emergency Medicine
Optional demo data

Load beginner practice data

Admins can load safe DEMO records (patient DEMO-0001, sample OPD/IPD style setup helpers). Do this on a training database — not required for production day-to-day use. 

sudo -u postgres psql -d db_eaden -v ON_ERROR_STOP=1 \
  -f /var/www/html/hms/Database/seed_eaden_demo_beginner.sql

After seeding, search patient DEMO-0001 or mobile 9876500001 and practice the 8 steps above.

Practice checklist

Can you complete this?

  • Register a patient and find them by mobile search
  • Create an OPD visit with consulting + duty doctor
  • Admit to General Ward and see bed turn red on occupancy board
  • Add a bill line by searching “X-ray” in charge typeahead
  • Collect payment and discharge so bed turns green again
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